HR Executive

Key Responsibilities:

Key Responsibilities:
A. Attendance & Shift Management
• Maintain daily attendance, late marks, shift records and absenteeism data. through software
• Monitor employee punch-in/punch-out records and resolve attendance discrepancies.
• Coordinate with Production and Department Heads regarding attendance and manpower requirements.
B. Recruitment & Joining Formalities
• Coordinate recruitment for plant manpower, including workers, operators, helpers and staff.
• Schedule interviews and coordinate with candidates and Department Heads.
• Complete joining formalities and collect required documents.
• Prepare joining kits, employee files and induction documents.
• Coordinate employee induction and basic HR orientation.
C. Employee Records & Documentation
• Maintain personal files and HR records of all plant employees.
• Ensure proper documentation of appointment letters, confirmation letters, transfer letters, warnings, memos and other HR documents.
• Keep employee databases updated.
• Maintain records of ID cards, uniforms, safety shoes and other employee-related items, wherever applicable.
D. Payroll Support
• Prepare and verify monthly payroll inputs related to attendance, leave, overtime, incentives, deductions and other HR-related data.
• Verify overtime and shift-related records with concerned departments.
E. Statutory Compliance Support
• Assist in maintaining records related to PF, ESIC, Professional Tax, Bonus, Gratuity, Labour Welfare Fund and other applicable statutory requirements.
• Maintain statutory registers and employee documentation as required.
• Coordinate with external consultants/agencies for statutory compliance matters.
• Support during labour, statutory and compliance audits.
F. Employee Welfare & Grievance Handling
• Address routine employee queries related to attendance, leave, salary, HR policies and benefits.
• Coordinate employee welfare activities at the plant.
• Escalate employee grievances and disciplinary matters to the HR Manager.
• Support implementation of HR policies, rules and workplace discipline.
G. Training & Induction
• Coordinate employee induction and joining training.
• Maintain training attendance and feedback records.

• Coordinate safety, GMP, hygiene, POSH, fire safety and other mandatory training programs.
• Maintain training records for audit purposes.
H. Discipline & Workplace Practices
• Monitor compliance with company rules, shift timings, workplace discipline and HR policies.
• Coordinate with department heads regarding disciplinary issues.
• Prepare documentation for warning letters, memos and other disciplinary actions as instructed by HR Manager.
• Promote workplace cleanliness, hygiene and professional conduct.
I. HR Reports & MIS
• Maintain manpower reports, absenteeism reports, overtime reports, attrition data and recruitment status.
• Update HR-related data in Odoo/ERP/Excel or other HR systems.
• Provide accurate HR MIS to the HR Manager and Plant Management.

Qualifications & Skills:

• Experience – 0 to 4 years.