Export Documentation Executive
About the Role
The Export Documentation Executive is responsible for preparing, verifying, and managing export-related documents to ensure compliance with international trade regulations and smooth shipment execution. The role involves coordination with customers, freight forwarders, customs brokers, banks, and internal departments.
Key Responsibilities:
Regulatory Compliance:
• Ensure compliance with DGFT, Customs, GST, and international trade regulations.
• Monitor export incentives, duty drawback, RoDTEP, and other government schemes.
• Maintain proper records for audits and statutory requirements.
• Online Application RCMC/EBRC/IEC UPDATE & related to EXPORT.
Export Documentation:
• Prepare and review export documents such as: Commercial Invoice/Packing List/Bill of Lading (B/L)/Airway Bill (AWB)/Certificate of Origin (COO)/ Phytosanitary Certificate/Fumigation Certificate/Insurance Document/Shipping Bill and other customs-related document Coordination.
• Coordinate with freight forwarders, CHA, shipping lines, and transporters for timely shipment execution.
• Communicate with customers regarding shipment schedules and document requirements.
• Liaise with banks for LC, advance payment, and export documentation under RBI/FEMA guidelines
Shipment Tracking:
• Track shipments and provide updates to customers and internal stakeholders.
• Handle amendments and discrepancies in shipping documents.
Record Management:
• Maintain export files and documentation records.
• Update in our systems and prepare periodic reports.
Qualifications & Skills:
- Bachelor’s Degree in Commerce, Business Administration, Logistics, or related field.
- Certification in Export-Import Management will be an added advantage.
- 4-5 years of experience in export documentation and logistics.
- Experience in handling sea and air shipments.
- Knowledge of Incoterms, Letter of Credit (LC), customs procedures, and international trade practices.
- Knowledge of export documentation and shipping procedures.
- Familiarity with DGFT, GST, Customs, and FEMA regulations.
- Proficiency in MS Office and ERP systems.
- Strong communication and coordination skills.
- Attention to detail and ability to meet deadlines.
Work with us
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